Fine Art Shipping Coordinator

Permanent
Slough
Posted 3 weeks ago

Co-ordinating all aspects of shipping fine art and antiques from one destination to another:

Assessing your clients individual needs on a daily basis – liaising with overseas agents, private collectors galleries, auction houses, artists, transport companies etc)
Communicating with our clients, guiding them through the process of art shipping of their artefacts from different locations
Quoting and coordinating both domestic and international shipments
Arranging customer collections and deliveries, which may also include the arranging of specialist packing services
Preparing and processing all documentation and the booking of the chosen method of transportation
Efficiently handling paperwork including bills of lading, labelling, timesheets and detailed condition reports with photos, customs clearance and advising the customer of any required payments due
Invoicing: ensuring invoices are produced on time, month to month or in advance as the job file requires
Preparing operational reports detailing all work done and comprehensive record keeping, including on our freight management system
Produce a cost analysis and reports of jobs and European truck runs
Assisting in handling and managing key accounts:

Communicating with clients and assessing their individual needs
Guiding clients through the process of art shipping of their artefacts from different locations
Liaising with overseas agents, private collectors galleries, auction houses, artists, transport companies etc)
Assisting with quoting on both domestic and international shipments
Managing projects:

Manage a number of project files simultaneously including the timely booking of internal and external services e.g. transport, case making, freight etc.
Ensure scope of project information is correct e.g. end date, projection date and value of invoice and management of costs

Communicating with sales and operations team throughout the day

Provide administration assistance to sales team

Provide assistance throughout the business as and when required

Attend regular team meetings

Job Features

Job CategoryCoordinator

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