Project Manager & Fine Art Co-ordinator

Location: Berkshire
Salary/Rate: £25,000 – £30,000/annum depends on experience

Our client is known as one of the UK’s leading providers of shipping to the fine art and antiques industry.
They have a vacancy for a Project Manager & Fine Art Co-ordinator.
Purpose
To define and ensure understanding of role and responsibilities of this position within The Company.
Key Duties and Responsibilities
Managing projects:
Manage a number of project files simultaneously including the timely booking of internal and external services e.g. transport, case making, freight etc.
Ensure scope of project information is correct e.g. end date, projection date and value of invoice and management of costs
Co-ordinating all aspects of shipping project items from one destination to another
Assessing your clients individual needs on a daily basis – liaising with overseas agents, private collectors galleries, auction houses, artists, transport companies etc)
Communicating with our clients, guiding them through the process of shipping their pieces from different locations
Quoting and coordinating both domestic and international shipments
Arranging customer collections and deliveries, which may also include the arranging of specialist packing services
Preparing and processing all documentation and the booking of the chosen method of transportation
Efficiently handling paperwork including bills of lading, labelling, time sheets and detailed condition reports with photos, customs clearance and advising the customer of any required payments due
Invoicing: ensuring invoices are produced on time, month to month or in advance as the job file requires
Preparing operational reports detailing all work done and comprehensive record keeping, including on our freight management system
Produce a cost analysis and reports of projects
Co-ordinating all aspects of shipping high end goods, fine art and antiques, domestically and internationally
Liaising with overseas agents, private collector’s galleries, auction houses, artists, transport companies etc)
Communicating with our clients, guiding them through the process of art shipping of their artefacts from different locations
Coordinating international shipments, with the focus on air freight
Arranging customer collections and deliveries, which may also include the arranging of specialist packing services
Preparing and processing all documentation and the booking of the chosen method of transportation and handling paperwork including bills of lading, labelling, time sheets and detailed condition reports with photos, customs clearance and advising the customer of any required payments due
Invoicing: ensuring invoices are produced on time, month to month or in advance as the job file requires
Preparing operational reports detailing all work done and comprehensive record keeping, including on our freight management system
Assisting in handling and managing key accounts:
Communicating with clients and assessing their individual needs
Guiding clients through the process of art shipping of their artefacts from different locations
Liaising with overseas agents, private collector’s galleries, auction houses, artists, transport companies etc)
Assisting with quoting on both domestic and international shipments
Communicating with sales and operations team throughout the day
Provide administration assistance to sales team
Provide assistance throughout the business as and when required
Attend regular team meetings